When Should You Hire a Virtual Assistant?

when to hire a virtual assistant

When Should You Hire a Virtual Assistant?

As a solopreneur, you have probably become accustomed to having 100% control over all business matters, and often tempt the idea of having a virtual assistant at a certain stage in your business.  You have might been putting off getting the extra help you need because:

  1. You believe you cannot afford a virtual assistant;
  2. You do not know which tasks you can/should delegate to the assistant; and/or
  3. You are afraid to lose any control over your business


Bringing anyone into the business fold is daunting.  But how do you know when it’s time to take the dive?  How do you know when to hire a virtual assistant?


Don’t Wait Until You’re Overwhelmed

The leading reason a solopreneur may consider when to hire a virtual assistant is when he or she is already drowning in tasks, is stressed out, and has little to no time to focus on scaling the business.  Though you may not realize it, this is already having a negative impact on the future of your business and can be the difference between your business sinking or swimming.


When to Hire a Virtual Assistant

You do not need to wait until you are overwhelmed to hire a virtual assistant.  But you also shouldn’t spend hard earned money on an unnecessary extra pair of hands.

You should hire a virtual assistant when:

  • You’re doing more minor administrative tasks on a regular basis than high-value tasks
  • The tasks you perform regularly do not require your talents and skills
  • You’re finding yourself tackling mundane tasks you hate


What to Do Before You Hire a Virtual Assistant

What may be the greatest struggle for every business owner is deciding which tasks they can delegate to a trustworthy virtual assistant.  Depending on the skill set of an assistant, you can rely on he or she to:

  • Monitor and update websites, blogs and social media
  • Conduct market research
  • Send follow-up emails to important clients and customers
  • RSVP to events
  • Set up auto-responding emails and other messaging for customers and clients
  • Use social media and other sources to locate potential clients
  • Do behind-the-scenes work for meetings, webinars, etc.
  • Set up automation and project management systems
  • Post videos to YouTube and create descriptions


Tips for Hiring a Virtual Assistant

You may have some personal assistants available locally, but most solopreneurs find the greatest value in hiring a virtual assistant online.

The first asset you should look for is a high proficiency in English (or the language you and most of your clients and customers speak).  Screen potential candidates which meet your rate expectations over Skype or by the phone as this will help you assess their strength in your primary language as well as their other skills.

It is also a good idea to set up two or three virtual assistants with a handful of paid sample tasks.  As you move throughout the various stages and view the results, you will get a good feel for who to hire.


Over to you

What are the tasks that you’re still doing in your business that you would like to outsource to a virtual assistant?


Copyright: pablocalvog / 123RF Stock Photo

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